Secretariat Meeting Minutes
February 20th, 2025
                                                                  
Call to Order and Prayer: Meeting called to order 6:50pm. Opening prayer was given by Garry Phelps. 

Members in Attendance: Garry Phelps, Sarah Odoms, Jerod Odoms, Laura Tompkins, David Tompkins, Janet Trumbull, Kim Looney, and Jill Thomas
Members not Present: Ken Phelps, 
Guest: Judy Barnes, Don and Angie Meyer, Jimmy Looney

Spiritual Directors Message: Jerod shared an uplifting event that happened at work this morning, Romans 5:1-5 was shared to his work crew from a visiting contractor, giving them much needed encouragement.
“Therefore, since we have been justified through faith, we have peace with God through our Lord Jesus Christ, through whom we have gained access by faith into this grace in which we now stand. And we boast in the hope of the glory of God. Not only so, but we also glory in our sufferings, because we know that suffering produces perseverance; perseverance, character; and character, hope. And hope does not put us to shame, because God's love has been poured out into our hearts through the Holy Spirit, who has been given to us.”

Minutes from January 15th, 2025: The Minutes were read and a motion to approve the Minutes was made by Laura and 2nd by Sarah, motion carried.

Treasurer’s Report: Kim gave the Treasurer’s Report. There is a balance of $4877.81 with $3485.26 available to spend. There is $1281.00 in the scholarship fund. A motion to approve the Treasurer's Report was made by Sarah and 2nd by Janet, motion carried.

Budget: Scholarship requests need to go directly to the Rector or Rectora. Weekend supply reimbursements were discussed.

Communication Report: Janet has the next Newsletter going out tomorrow. She has created new palanca to send to other communities. And is also receiving/printing wall palanca. Kim made a motion to pay for the ink required for printing the wall palanca, Laura 2nd, motion carried.

Fourth Day Report: March sequela will be at PUMC on March 23rd, there will not be a sequela held in April. Victory Sequela is planned to be held on May 10th. Location to be determined. 
Sarah would like to have the summer sequelas held in the southern part of our community. She also spoke of the need to branch out to other church locations in the future. 

Women’s Leader Report: Laura Tompkins reports the women have their first candidate. Team applications are coming in and the prayer text group is going great.

Men’s Leader Report: David Tompkins reports the men have their first candidate. He has 3 team applications, and will gather more at the next team meeting.

Rector and Rectora Report: Judy Barnes reports that the camp has offered to supply the communion elements for the team meeting on March 22nd, as well as our time at camp. She needs a head count for the camp meeting lunch, which we will get at our next team meeting. 
Don has an upcoming surgery and has talked with Vice Gary Krehbiel to prepare him in the unlikely event he may not be able to work the weekend. Gary is also helping Don get talks lined up. 

​Both Don and Judy are excited for the upcoming team meeting held at camp, wanting the team to see the camp and figure out logistics.
Special needs at camp: Request for side by sides and golf carts to be brought up to accommodate getting people and supplies around camp.

Camp Curtain: We discussed the curtain for camp and decided that Laura will get curtains from Goodwill, as it is our first year at this camp and we do not know if we will use it again for future weekends. We would like to keep the cost and effort of the curtain to a minimum, until that is decided. Janet has volunteered to sew weights in the bottom of curtains to keep them from billowing.

New Business: The situation concerning where to place a candidate who was unable to complete her weekend (2022) was discussed. Pat Losser had to leave on Saturday night, therefore missing the talks and events on Sunday, and not completing the required 72 hours. The Secretariat at the time decided to award Pat her cross, allowing her to become a Pescador.

Sarah made a motion to approve the previous decision to accept Pats candidate weekend as fulfilled and accept Pat as a team member with the caveat she works as a Cha Assistant this upcoming weekend. Also she must attend the remaining team meetings and be in communications with the Cha Head and Rectora. Kim 2nd, motion passed.

International Training: Garry has been in communications with the liaison from TDI, concerning the required essentials training. We will fulfill this requirement in the fall, and accommodate him as we can. Further planning has been tabled.

President and Vice President Positions: Judy Barnes has been nominated for President and has accepted nomination. She is unable to fill the position until after working as Rectora this upcoming weekend. Angie Meyer has been nominated as Vice President. She has accepted nomination. 
We will vote after a time of prayer.

Prayer and Closing: Garry closed the meeting in prayer at 8:40pm. The next meeting will be held March 23rd at PUMC following the Sequela.

TREASURE VALLEY TRES DIAS SECRETARIAT MINUTES
JANUARY 15,2025

CALLED TO ORDER: At 6:39 with prayer by Garry Phelps
MEMBERS IN ATTANDANCE: Garry Phelps, Kim Looney, Janet Trumbull, Laura Tompkins, David Tompkins
MEMBERS NOT PRESENT: Ken Phelps, Sarah Odom, Jerod Odom, Jill Thomas.
DO WE HAVE A QUORAUM: Yes
GUESTS: Judy Barns, Linda Cook, Angela Meyer, Don Meyer, Jimmy Looney.

SPIRITUAL DIRECTOR MESSAGE: Not present

MINUTES FROM NOVEMBER 16, 2024: The minutes were read and a motion to approve the minutes was made by Kim Looney and seconded by Janet Trumbull, with one change Davis Tompkins was in attendance on November 16, 2024, motion carried
 
TREASURER’S REPORT FOR OCTOBER 2024, NOVEMBER 2024 AND DECEMBER 2024:
The treasurer report were presented and a motion to approve was made by Janet Trumbull and seconded by Laura Tompkins, motion carried,
 
COMMUNICATIONS REPORT: Applications for both team and candidates are online. January's newsletter is ready to go out and needs to fill the one spot and it is going to get to know your Rectora and Rector. Created an email list for just the weekend teams for reminders.
 
WOMEN’S LEADER REPORT: Have touched bases with Judy Barns and will help with applications and payments. Talking with team about what we can do to grow.
 
MEN’S LEADER REPORT: There are no team application turned in. Did pass them out at last meeting. Going to meet with Don Meyer and Gary Krehbiel before the next team meeting.
 
FOURTH DAY REPORT: Not present
 
WEEKEND BUDGET / SCHOLARSHIPS: Scholarships are for candidates only and Rector’s work together on how to use the money.
Camp hard cost this year is $140 to $150.
 
MARCH 22, 2025 MEETING AT CAMP: Cost to us the building for the meeting is $200 and it is $8 a person for lunch if they cook. Women collected $198 and the men will take a collection next meeting. Secretariat will pay for the lunch at camp or make up what was not donated.
 
CAMP VISIT AND CAMP CURTAIN: Mark and Jean Hershey, Gary and Jennifer Krehbeil and Don Meyer visited camp and took some measurements. Janet Trumbull will look into the cost for some black out curtains and will also use black tarp for dividers. This is a work in progress.
 
RECTORA REPORT: Need to get use agreement filed out and back to camp for the March 22, 2025 meeting. Kim Looney will get that done and we will give camp a head count for lunch on the Mar 22, 2025 meeting after next team meeting, (February 1, 2025). Will go through tubs after next team meeting. Mar 1, 2025 meeting is the long meeting and will be a pot luck for lunch.
 
RECTOR REPORT: Went up to camp. Have a lot of team in place and work on talks. I work with Gary Krehbeil.
 
PRESIDENT AND VICE PRESIDENT: Be in prayer who will fill these positions on the Secretariat.
 
PRAYER ANC CLOSING: closing pray by Kim Looney at 7:54pm