The Secretariat Meeting Minutes
March 24th, 2025
Call to Order and Prayer: Meeting called to order 6:37pm. Opening prayer was given by Garry Phelps.
Members in Attendance: Garry Phelps, Laura Tompkins, David Tompkins, Janet Trumbull, Kim Looney, and Jill Thomas
Members not Present: Ken Phelps, Sarah Odoms, Jerod Odoms
Guest: Judy Barnes, Don and Angie Meyer, Linda Cook

Spiritual Directors Message: Not Present

Minutes from February 20th, 2025: The Minutes were read and a motion to approve the Minutes was made by Laura and 2nd by Janet, motion carried.

Treasurer’s Report: Kim gave the February Treasurer’s Report. There is a balance of $4,444.77 with $3,034.59 to spend. There is $1281.00 available in the scholarship fund. She has collected a lot of team fees in March. A motion to approve the Treasurer's Report was made by Jill and 2nd by Janet, motion carried.

Communication Report: Janet has invited Pescadors to share their Tres Dias experiences in the Newsletter. There was some discussion about how to communicate prayer requests better. Janet will include starting a prayer chain in the next Newsletter.

​Fourth Day Report: Not present. Victory Sequela to be held on May 10th. Location to be determined based upon the candidates locations.

Women’s Leader Report: Laura reports the women have 6 applications in for the candidates. She has sent copies of applications to the Rectora for her to send out welcome letters. She is also working on recreating the Scholarship form.

Men’s Leader Report: David reports the men have 4 candidates. He has also emailed applications to the Rector for welcome letters to be sent.
Dietary needs for the men have been noted and will be sent to Jill. She will communicate with camp about the dietary needs for both the men and women teams.

Rector and Rectora Report: Don and Judy have awarded one scholarship each for candidates so far. They both report the meeting at camp went very well. They have been able to work out sleeping arrangements. Don commented on how much Jen at camp was blessed by our blessing after lunch.
There were some concerns about doctrinal issues arising during talks, it was decided the Chas would handle any such issues at the table.
Larry Phelps will be reaching out regarding loading the trailer.

Camp Curtains: The camp curtain will be hung by cables, Mark and David are working on that. Janet and Laura are donating the curtains.

Campers at Camp: The initial issue of enough beds at camp has been resolved and it is still to be determined if an angel team member is needed. To be able to meet our weekend requirements and ensure the cloister of the weekends by leaving our homes, spouses, jobs, kids, pets, tvs and computers was mentioned. As well as the concern that one trailer leads to more trailers. After much discussion a proposal was made that pre approval from the Secretariat is required for any camp trailers to be up at camp for the upcoming 2025 weekends as well as future weekends. Trailers used for hauling atvs, side by sides, or golf carts will be permitted to stay for the duration of both weekends. A motion to approve the proposal was made by Jill, 2nd by Janet. Motion carried.

Next Years Weekend Dates: Tabled until after camp

International Training: Tabled

President and Vice President Positions: Judy Barnes has been voted in as President. The vote was unanimous. Her term will start June 3rd 2025. After she fulfills the requirement of being Rectora.
Angie Meyer has been voted in as Vice President. The vote was unanimous. Her term will start June 3rd 2025. Thus fulfilling the required year break. (According to the By-Laws all TVTD Secretariat Board Members must have a year off between terms of service, unless elected directly to President.)

Prayer and Closing: Don closed the meeting in prayer at 8:22pm. Next meeting TBD.

EMail Vote: On April 2nd a motion to approve the March 24th Meeting Minutes was made via email. Laura moved to approve the minutes as read, Jill 2nd the motion carried.
The motion to accept was passed on April 3rd.