The Secretariat Meeting Minutes
May 27th, 2026                                                                
Call to Order and Prayer: Meeting called to order 6:41pm. The opening prayer was given by Jill Thomas.

Members in Attendance:  Vice President, Angie Meyer, Secretary, Jill Thomas,
4th Day, Sarah Odoms, Communications, Janet Trumbull, Women's Leader, Valerie Phelps, Men's Leader, Brandon Thomas. 
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Members not Present: Spiritual Director, Ron Hershey, Treasurer, Kim Looney
Guests:  Linda Cook, Judy Barnes, Sabrina Stanton, Sherri Reif-Phelps, Sabrina Stanton,  Maria Ferrara, and Jennifer Krehbiel via phone.
 
Spiritual Directors Message: Ron sent a message, it was read by Valerie Phelps. Jesus and God's Essentials Trump All! 
 
Discussion over Minutes: There was a brief discussion about the Meeting Minutes continuing to be approved over text in order to be put out to the Community as quickly as possible. Valerie made a motion to continue to approve Meeting Minutes via text message, withholding items that need further discussion. Janet 2nd, motion passed.
 
Minutes from April Meeting: A proxy vote was made via text on April 18th, 2026 to read and accept the April Meeting Minutes. Janet made the motion to accept the Minutes, Kim 2nd, the motion carried 
 
Treasurer’s Report: Not Present
 
Communication Report:  Janet has updated the spreadsheet. There was some discussion over adding TD Essentials to the Newsletter, as well as the TD purpose and vision.
 
Fourth Day Report: Sarah has inquiries out to 3 different places for the summer Secuelas. Only one has confirmed availability so far.
 
Women’s Leader Report: Valerie is working on a binder for the Rector/Rectora containing all of the approved activities for the Weekend.
She is also getting all the evaluations compiled and ready to share. She did share that the evaluations were 85% positive. It is also important to note that the evaluations are non-essential.
She also discussed the need for the teams to attend trainings and know the Essentials of Tres Dias.
 
Men’s Leader Report: Brandon shared that the Men had a really great Weekend. They had only one candidate but the team benefited greatly from the Weekend.
   

Upcoming Openings on Secretariat: There are Nominations for all the open positions on the Secretariat. We will be in prayer over them until the next meeting.
By-Laws Update: The wording of our current By-Laws is in need to be updated to continue to adhere to Biblical standards. Valerie moved to change our current By-Laws to reflect the wording that is suggested by International. Brandon 2nd, motion passed. Jennifer will update the By-Laws.
Weekends 2027: Jill will make and provide a list of qualified Vice Rectors/Rectoras
Prayer and Closing: Janet made a motion to close the meeting, Valerie 2nd, motion carried.
Brandon closed the meeting in prayer at 7:53pm.
The next meeting will be Wednesday, June 17th at 6:30pm. Held at the Weiser Christian Church.