The Secretariat Meeting Minutes
June 25th, 2025
Call to Order and Prayer: Meeting called to order 6:38pm. Opening prayer was given by Jerod Odoms.
Members in Attendance: Judy Barnes, Sarah Odoms, Jerod Odoms, Laura Tompkins, David Tompkins, Kim Looney, and Jill Thomas
Janet Trumbull was present via phone
Members not Present: Angie Meyer
Guests: Sabrina Stanton, Linda Cook, Wayne Hovland
Gary and Jennifer Krehbiel were present via phone
Spiritual Directors Message: Jerod gave a message asking, ‘What difference would it make in your daily life to believe God’s word from beginning to end?’
“Blessed are those whose ways are blameless, who walk according to the law of the LORD.” Psalms 119:1
Minutes from May 28th, 2025: The Minutes were read and a motion to approve the Minutes as read was made by Laura, 2nd by Sarah. The motion carried.
Treasurer’s Report: Kim gave the Treasurer Report for May and briefly reviewed March and April’s reports. She still has 3 team members to collect payments from Laura will reach out to these team members to see if she can collect their team fees.
There was discussion concerning putting it out to the community to make payments on team fees and candidate fees throughout the year, so it is not so overwhelming. Also providing the community with a budget worksheet that displays all potential costs of working a weekend and sponsoring a candidate.
Kim made a motion to approve all 3 Treasurer Reports read as they are, Laura 2nd, motion carried.
Concerning the scholarship fund:
Moving forward the scholarship fund will be a general scholarship fund to be used for candidates, team members, and/or Spiritual Directors based on need. The approval of the Secretariat will be required. Any future donations will be added to the general scholarship fund unless specifically allocated to team, candidate or Spiritual Director. A motion to approve was made by Sarah, 2nd by Kim, motion carried.
Kim, being fully transparent, wanted the Secretariat to know that Jimmy will be helping her with the duties of the Treasurer as she is both Rectora and Treasurer.
Communication Report: Janet will be sending an email regarding the passing of Pescadore Ed Parsons. Kim volunteered to handle a group text so that all of our community is informed of his passing.
Janet will also be sending out a special bulletin via email and Facebook concerning International Voting.
International Voting: There are 2 proxy ballot issues
● Proxy Vote 1: The Assessment Tier Level
● Proxy Vote 2: Budget 2026
There are 2 Secretariat positions open - Secretary and Administration VP. As well as 6 Member at Large Positions.
The bulletin Janet puts out will include bios on the nominees being available upon request. A deadline of July 10th will be implemented.
Fourth Day Report: Sarah reports the Sequela in June had a good turnout. She was hoping to hold a Sequela in Filer this summer, but it is not working out. The July Sequela will be on July 27th location is still in the works. The August Sequela will be held in the Nampa/Caldwell/Middleton area.
Women’s Leader Report: Laura went over the survey results and a discussion followed.
Men’s Leader Report: David requested that Garry Krehbiel be added to the Secretariat text group. David needs a potential Vice list for the men. Janet will send him an updated list of men’s work positions after Jennifer Krehbiel provides the past weekend’s team list to her.
Intermountain Christian Camp General Discussion: The Rector and Rectora are both comfortable with ICC for the 2026 Weekends.
Other News: The President of Tres Dias International contacted Sarah Odoms and asked her to take a position on International. She is requesting prayer and support in making her decision.
The following items were tabled until next month:
International Training
Board Position Terms
Men and Women helping at camp
Names of Vice Rector and Rectora and team heads
Spiritual Directors
Prayer and Closing: David closed the meeting in prayer at 9:13pm. The next meeting will be held July 16th.

The Secretariat Meeting Minutes
July 16th, 2025
Ammended
Call to Order and Prayer: Meeting called to order 6:40pm. The opening prayer was given by Janet Trumbull.

Members in Attendance: Judy Barnes, Sarah Odoms, Laura Tompkins, David Tompkins, Angie Meyer, Janet Trumbull, and Jill Thomas
Members not Present: Jerod Odoms, Kim Looney
Guests: Wayne Hovland, Emma Odoms, and Linda Cook
Gary and Jennifer Krehbiel were present via phone

Spiritual Directors Message: Sarah read a message provided by Jerod, 'Gods you don't see coming.”
“Now fear the LORD and serve him with all faithfulness. Throw away the gods your ancestors worshiped beyond the Euphrates River and in Egypt, and serve the LORD.” Joshua 24:14
Minutes from May 28th, 2025: The Minutes were read and a motion to approve the Minutes as read was made by Laura, 2nd by Sarah. The motion carried.
A motion was made by Sarah for the current month's meeting minutes to be emailed to the Secretariat by the first of the following month, voted/approved via text by the 5th and distributed to the community by the 15th. Angie 2nd, motioned passed.
Treasurer’s Report: Not Present
Communication Report: Everything is up to date
Fourth Day Report: Sarah reports the Sequela in July will be held on the 27th at Weiser Christian Church.
Women’s Leader Report: Laura had nothing new to report at this time
Men’s Leader Report: David went over a list of potential Vices. Gary had two of the men on the list in mind to approach. David made a motion to approve said men as potential Vice Rectors, Sarah 2nd, motion passed.
Gary has asked one Spiritual Director to work the weekend and will be contacting another soon.
Intermountain Christian Camp General Discussion: It was suggested to make the “hallway” smaller to allow the Rollo Room and Chapel to be bigger. There was a concern of no hand rails to the doors at the main lodge.
Board Position Terms: There was discussion regarding Board Terms and filling an unexpired Term of Position. It was determined that the Secretary, Men's Leader and Women's Leader all had filled unexpired terms. Jill agreed to remain as Secretary and serve her own term expiring July 31st 2028.
The Mens Leader and Womens Leader positions need to be filled and it will be put out to the community. Laura and David will both continue to serve until the positions are filled.
Men and Women helping at camp: If there is a need it is to be brought to the Secretariat for review.
Organizing Weekend Supplies: Janet has offered to provide new totes for the Weekend Supplies. Laura will check with PUMC to see if it is available on September 27th to go through totes.
TDI Voting: Judy took the vote of the Secretariat and will cast the ballot for our community
Pay it Forward: Judy asked the Secretariat to review tdcaz.org tithe.ly before the next Secretariat meeting. It is a way to pay team fees and candidate fees throughout the year.
Prayer and Closing: David closed the meeting in prayer at 8:35pm. The next meeting will be held at 6:30 on August 27th at Weiser Christian Church.
TVTD Secretariat Proxy Vote:
A proxy vote was taken via text on 7/17/25 to read and accept the July meeting minutes.
Angie made a motion to accept the minutes as read, adding Linda Cook as a guest. Janet 2nd the motion carried.