The Secretariat Meeting Minutes
October 15th, 2025
Call to Order and Prayer: Meeting called to order 6:39pm. The opening prayer was given by Sarah Odoms.
Members in Attendance: Judy Barnes, Valerie Phelps, Brandon Thomas, Sarah Odoms, Jerod Odoms, and Jill Thomas.
Members not Present: Kim Looney, Janet Trumbull and Angie Meyer.
Guests: Jimmy Looney, Larry Looney, Garry Phelps, Linda Cook were present. Maria Ferrara, Gary and Jennifer Krehbiel were present via phone.
Spiritual Directors Message: Overturned expectations. How do you respond when your expectations are overturned? Matthew 21:9 says “The crowds that went ahead and those that followed shouted, “Hosanna to the Son of David!” “Blessed is he who comes in the name of the Lord!” “Hosanna in the highest heaven!”. God's ways are higher than our ways.
Minutes from September: Were read and approved via email/text on 9/25/25
Treasurer’s Report: Jimmy read the Treasurer's Report for Kim who was not present. Brandon made a motion to approve the Treasurer’s Report, Sarah 2nd, the motion carried.
Communication Report: Judy reports that Janet is working on Team Meeting posters and putting out a reminder that Jim Langal will be here for the Essentials Training.
Fourth Day Report: October Secuela set for the 26th at the Payette Nazarene Church.
Women’s Leader Report: Valerie has been talking with Kim.
Men’s Leader Report: Brandon has talked with Gary about workers.
Rector Report: Gary reports that things are going pretty smooth, he is working on getting the team together.
Rectora Report: Jimmy reports that Kim has 25 confirmed team members, possibly 5 more. She has Spiritual Directors in the works.
Spiritual Directors: There was a discussion about the need for female Spiritual Directors, and the Spiritual Director vetting process.
International Information: There was a discussion concerning essential and non-essential parts of the weekend.
Prayer and Closing: Jimmy closed the meeting in prayer at 8:30pm.
A proxy vote was taken via text/email on 10/24/25 to read and accept the October meeting minutes. 
Jill made a motion to accept the minutes as read, Kim second the motion. The motion
carried.

The Secretariat Meeting Minutes
September 24th, 2025
Call to Order and Prayer: Meeting called to order 6:43pm. The opening prayer was given by Jimmy Looney.
Members in Attendance: Judy Barnes, Kim Looney, Laura Tompkins, David Tompkins, Angie Meyer, Janet Trumbull, and Jill Thomas
Members not Present: Sarah Odoms, and Jerod Odoms
Guests: Brandon Thomas, Sabrina Stanton, Jimmy Looney
Gary and Jennifer Krehbiel were present via phone
Spiritual Directors Message: Not Present. Judy read a message Jerod sent her. We can not continue to live in sin and serve the Lord.
“Whoever keeps commandments keeps their life, but whoever shows contemp for their ways will die.” Proverbs 19:16
Minutes from August: Were read and approved via email/text 8/28/25
Treasurer’s Report: Kim read the Treasurer's Report. There is an outstanding reimbursement check to Janet Trumbull in the amount of 43.31. Janet has donated that back, changing the available to spend to 340.68. Jill made a motion to approve the Treasurer’s Report, David 2nd, the motion carried.
Communication Report: Janet reports October's News Letter is underway.
Fourth Day Report: Not present. September Secuela set for September 28th at Payette Nazarene Church.
Women’s Leader Report: No update
Men’s Leader Report: David met with Gary in person and went over Gary's plans. Gary is on track and moving forward.
Rector Report: Gary reports that the Filer Mennonite Church can host a team meeting in Jan or Feb.
Rectora Report: Kim is working on her “yes” list. She has her Prayer Team in place.
Board Member Positions: Brandon Thomas has been voted in as Men's Leader and Valerie Phelps has been voted in as Women's Leader.
Tote Organization: Saturday September 27th we will be meeting an PUMC at 10:00 to go through and organize the totes.
Pay it Forward: With much discussion it has been decided to encourage our TD community to use Venmo as a payment option. Payments can be made monthly and easily tracked for the upcoming weekends.
Prayer and Closing: Jill closed the meeting in prayer at 8:06pm. There will be no meeting in October. The next meeting will be November 15th, at 6:30 at the Weiser Christian Church.