June 2026 Secretariat Meeting Minutes

The Secretariat Meeting Minutes
June 24th, 2026
Amended

Call to Order and Prayer: Meeting called to order 6:38pm. The opening prayer was given by Brandon Thomas.

Members in Attendance: Vice President Angie Meyer, Secretary Jill Thomas, 4th Day Sarah Odoms, Treasurer Kim Looney, Women's Leader Valerie Phelps, Men's Leader Brandon Thomas, and Communications Janet Trumbull via phone

Members not Present: Spiritual Director Ron Hershey

Guests:  Judy Barnes, Garry Phelps, Don Meyer, Maria Ferrara and Jennifer Krehbiel via phone.

Spiritual Directors Message: Titus 3:9-10 read by Jill

Minutes from April Meeting: A proxy vote was made via text on Monday June 1st, 2026 to read and accept the May Meeting Minutes. Kim made the motion to accept the Minutes, Jill 2nd, the motion carried

Treasurer’s Report: Kim gave the Treasurers Reports from March, April and May. There was one missing Team Scholarship that will be added to June's report. Jill moved to accept all 3 reports as they are, Brandon 2nd, motion carried.

There was discussion over the camp bill and breakfast savings. As well as talk about ways to support Tres Dias.

Communication Report: Janet is working on July's Newsletter

Fourth Day Report: The Secuela will be in Council on Sunday June 28th. The July Secuela will be in Aberdeen on Saturday July 25th from 1:00 - 3:00. The August Secuela will be in the Caldwell area.

Women’s Leader Report: Valerie has made support notebooks for the Rector/Rectora containing all of the approved activities for the Weekend. She is making smaller notebooks for Team Heads.

Men’s Leader Report: Brandon is planning on getting together with Larry Looney soon. He will provide him with an approved SD list and a list for Coordinators.

Voting on Secretariat and TDI openings: The voting took place for TDI.
The Secretariat openings were voted on and filled as follows:
Angie Meyer is filling the current term as President (Feb 28th, 2028)
Jennifer Krehbiel is filling current term as Vice President (July 31st, 2027)
Jimmy Looney is Treasurer
Jean Hershey is filling the current term as Communications (July 31st, 2027)
Sarah will update the term list

Rectora/Rector: Maria has a Vice Rectora, Jennifer Krehbiel. Larry has asked someone to be his vice and is waiting to hear back. Tentative weekend dates: Men April 22-25, Women April 29th-May 2nd 

Camp 2027: Camps are already booking and being filled for next year. Jimmy Looney and Garry Phelps are the camp committee to find a possible camp in the future.

Jill made a motion to have the 2027 weekends in Fairfield, Kim 2nd, motion carried.

Other Business: Attendance to team meetings is an issue. Jennifer will look into TDI for guidance.

On the agenda for the next secretariat meeting is creating an itemized weekend budget and essentials review.

Prayer and Closing: Kim made a motion to close the meeting, Valerie 2nd, motion carried.

Garry closed the meeting in prayer at 7:53pm.
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The next meeting will be Saturday July 25th from 12:00 to 1:00 in Aberdeen.