TVTD June 2025 Secretariat Minutes

The Secretariat Meeting Minutes
June 25th, 2025
Call to Order and Prayer: Meeting called to order 6:38pm. Opening prayer was given by Jerod Odoms.
Members in Attendance: Judy Barnes, Sarah Odoms, Jerod Odoms, Laura Tompkins, David Tompkins, Kim Looney, and Jill Thomas
Janet Trumbull was present via phone
Members not Present: Angie Meyer
Guests: Sabrina Stanton, Linda Cook, Wayne Hovland
Gary and Jennifer Krehbiel were present via phone
Spiritual Directors Message: Jerod gave a message asking, ‘What difference would it make in your daily life to believe God’s word from beginning to end?’
“Blessed are those whose ways are blameless, who walk according to the law of the LORD.” Psalms 119:1
Minutes from May 28th, 2025: The Minutes were read and a motion to approve the Minutes as read was made by Laura, 2nd by Sarah. The motion carried.
Treasurer’s Report: Kim gave the Treasurer Report for May and briefly reviewed March and April’s reports. She still has 3 team members to collect payments from Laura will reach out to these team members to see if she can collect their team fees.
There was discussion concerning putting it out to the community to make payments on team fees and candidate fees throughout the year, so it is not so overwhelming. Also providing the community with a budget worksheet that displays all potential costs of working a weekend and sponsoring a candidate.
Kim made a motion to approve all 3 Treasurer Reports read as they are, Laura 2nd, motion carried.
Concerning the scholarship fund:
Moving forward the scholarship fund will be a general scholarship fund to be used for candidates, team members, and/or Spiritual Directors based on need. The approval of the Secretariat will be required. Any future donations will be added to the general scholarship fund unless specifically allocated to team, candidate or Spiritual Director. A motion to approve was made by Sarah, 2nd by Kim, motion carried.
Kim, being fully transparent, wanted the Secretariat to know that Jimmy will be helping her with the duties of the Treasurer as she is both Rectora and Treasurer.
Communication Report: Janet will be sending an email regarding the passing of Pescadore Ed Parsons. Kim volunteered to handle a group text so that all of our community is informed of his passing.
Janet will also be sending out a special bulletin via email and Facebook concerning International Voting.
International Voting: There are 2 proxy ballot issues
● Proxy Vote 1: The Assessment Tier Level
● Proxy Vote 2: Budget 2026
There are 2 Secretariat positions open - Secretary and Administration VP. As well as 6 Member at Large Positions.
The bulletin Janet puts out will include bios on the nominees being available upon request. A deadline of July 10th will be implemented.
Fourth Day Report: Sarah reports the Sequela in June had a good turnout. She was hoping to hold a Sequela in Filer this summer, but it is not working out. The July Sequela will be on July 27th location is still in the works. The August Sequela will be held in the Nampa/Caldwell/Middleton area.
Women’s Leader Report: Laura went over the survey results and a discussion followed.
Men’s Leader Report: David requested that Garry Krehbiel be added to the Secretariat text group. David needs a potential Vice list for the men. Janet will send him an updated list of men’s work positions after Jennifer Krehbiel provides the past weekend’s team list to her.
Intermountain Christian Camp General Discussion: The Rector and Rectora are both comfortable with ICC for the 2026 Weekends.
Other News: The President of Tres Dias International contacted Sarah Odoms and asked her to take a position on International. She is requesting prayer and support in making her decision.
The following items were tabled until next month:
International Training
Board Position Terms
Men and Women helping at camp
Names of Vice Rector and Rectora and team heads
Spiritual Directors
Prayer and Closing: David closed the meeting in prayer at 9:13pm. The next meeting will be held July 16th.