TVTD 2025 November Secretariat Meeting Minutes

The Secretariat Meeting Minutes November 19th, 2025
Call to Order and Prayer: Meeting called to order 6:38pm. The opening prayer was given by Janet Trumbull.
Members in Attendance: President Judy Barnes, Vice President Angie Meyer, Secretary Jill Thomas, Treasurer Kim Looney, Women's Leader Valerie Phelps, Communications Janet Trumbull, Fourth Day Sarah Odoms.
Members not Present: Men's Leader Brandon Thomas, Spiritual Director Jerod Odoms.
Guests: Jimmy Looney, Linda Cook and Don Meyer were present. Gary and Jennifer Krehbiel were present via phone.
Spiritual Directors Message: Not Present.
Minutes from October: Were read and approved via email/text on 10/24/25.
Treasurer’s Report: Kim reports there is $240.68 available. Team fees are starting to come in. We do need to make the deposit of $600 to the camp for the upcoming weekends at some point. Jill made a motion to approve the Treasurer’s Report, Valerie 2nd, the motion carried.
Communication Report: Janet is working on the Newsletter and is adding everything onto Facebook.
Fourth Day Report: Sarah is working on January's Secuela.
Women’s Leader Report: Valerie has been working on scripts for different weekend activities. She and Judy Barnes met with Donna Batt. Valerie has also talked with Dori Bannister about her service history and her credentials. Dori is an ordained Pastor who has served as a Spiritual Director in other communities. Valerie also vetted Dori hoping to add her to the approved Spiritual Directors list for our Community.
Men’s Leader Report: Not present.
Rector Report: Paul Newman is now a licensed Minister in the Nazarene Church, meaning he can now only work in the background and not be a Team Head. For clarification Paul has not been vetted and is not on the list of approved Spiritual Directors.
Rectora Report: Nothing to report.
Spiritual Directors: Valerie Made a motion to add Dori Bannister to our approved Spiritual Directors -Ordained- list, Kim 2nd, motion carried. There was some confusion concerning Donna Batt serving as Spiritual Director in the past. After reading the meeting minutes from the time period in question and some discussion Sarah made a motion to identify in the past Donna Batt served in a temporary Secretariat Spiritual Director position due to vacancy. Once the vacancy no longer needed to be filled she stepped down. Angie 2nd, the motion carried. Kim made a motion to add Donna Batt to the approved Spiritual Directors -non-ordained- list, Janet 2nd, motion carried.
Proposed Activities For Weekends: Valerie made a list of possible weekend activities. All the activities have been done in Idaho or Montana. Jill made a motion to approve the list adding other activities are possible but will require approval from the Secretariat. Valerie 2nd, motion carried.
Prayer and Closing: Valerie closed the meeting in prayer at 8:25pm.
The next meeting will be January 21st 2026