The Secretariat Meeting Minutes
March 22nd, 2026
Call to Order and Prayer: Meeting called to order 3:54pm. The opening prayer was given by Brandon Thomas.
Members in Attendance: President Judy Barnes, Vice President Angie Meyer, Secretary Jill Thomas, Communications Janet Trumbull, Women’s Leader Valerie Phelps, Men’s Leader Brandon Thomas, Fourth Day Sarah Odoms
Members not Present: Treasurer Kim and Jim Looney, Spiritual Director Jerod Odoms
Guests: Linda Cook, Sabrina Stanton, Garry Phelps
Gary and Jennifer Krehbiel
Spiritual Directors Message: not present
Minutes from February 23rd: A proxy vote was made via text on February 24th, 2026 to read and accept the February Meeting Minutes. Jill made the motion to accept the Minutes, Angie 2nd, the motion carried
Treasurer’s Report: Not Present
Communication Report: Printing out palanca posters
Fourth Day Report: Sarah reports that there will be no Secuela in April and the Victory Secuela is to be held on May 16th at PUMC. She would like to hold the summer Secuelas in other areas of our community.
Women’s Leader Report: 2 confirmed candidates and 1 probably, needs team applications in and payments verified
Men’s Leader Report: Needs team applications
Rector Report: Still working on stuff
Rectora Report: not present
Upcoming Openings on Secretariat: The Treasurers position will be coming open July 31st.
Ron Hershey has agreed to be the Spiritual Director. He will be at the meetings via zoom if unable to be there in person. Valerie made a motion to accept Ron as S.D., Jill 2nd, motion carried.
Camp Search Committee: Garry Phelps is still communicating with Shilo Bible camp. Janet has not received a call back.
New Community in Portugal: tabled until after the weekends.
Additional Items: There was a brief discussion on programs to use on Thursday evening.
Prayer and Closing: Valerie closed the meeting in prayer at 4:47pm.

Secretariat Meeting Minutes
February 23rd, 2026
Call to Order and Prayer: Meeting called to order 4:08pm. The opening prayer was given by Jerod Odoms.
Members in Attendance: President Judy Barnes, Vice President Angie Meyer, Secretary Jill Thomas, Treasurer Kim and Jimmy Looney, Communications Janet Trumbull, Women's Leader Valerie Phelps, Men's Leader Brandon Thomas, Fourth Day Sarah Odoms, Spiritual Director Jerod Odoms
Members not Present:
Guests: Linda Cook, Sabrina Stanton, Garry Phelps
Spiritual Directors Message: Romans 12:3-4
“For by the grace given to me I say to everyone among you not to think of himself more highly than he ought to think, but to think with sober judgement, each according to the measure of faith God has assigned. For as in one body we have many members, and the members do not all have the same function
Minutes from January 25th: A proxy vote was made via text on January 27th, 2026 to read and accept the January Meeting Minutes. Angie made the motion to accept the Minutes, Janet 2nd, the motion carried.
Treasurer’s Report: Jim reports there is $1,154.12 available to spend. A donation and some team fees are coming in. There was some discussion of adding more line items to the Treasurer's Report for greater clarification. Angie made a motion to approve the Treasurer’s Report, Janet 2nd, the motion carried.
Communication Report: None
Fourth Day Report: Sarah reports that March's Secuelas will be at Weiser Christian Church on March 22nd. There will be no Secuela in April and the date time of May's Victory Secuela is to be determined by the Rector and Rectora.
Women’s Leader Report: Has 4 team applications
Men’s Leader Report: Has 3 Mens applications, will bring getting in applications up at the next team meeting
Rector Report: not present
Rectora Report: Kim has 27 team members