Secretariat Meeting Minutes 
June 20th 2024 at 6:36pm 
Amended 
Prayer: Laura Tompkins 
Spiritual Director Message: Jerod Odoms EX 34:32 
Member in Attendance: Garry Phelps, Angela Meyer, Laura Tompkins, David Tompkins, Sarah Odoms, Jerod Odoms, and Ken Phelps 
Member not in Attendance: Kim Looney, Janet Trumbull 
Guest: Don Meyer, Jill Thomas 
Minutes from May 30th, 2024: Motion to accept May Minutes by Laura Tompkins 2nd by Sarah Odoms and all present approved 
Treasurer Report May 2024: Motion to accept May Treasurer Report by Laura Tompkins 2nd by Sarah Odoms and all present approved 
Communication Report: Janet Trumbull 
Fourth Day Report: June 23rd Sequela will be in Council. Pastor Les will do the music, Garry Phelps will do the 4th day talk. July Sequela will be in Filer from 12-2pm 
​Women’s Leader: 
Men's Leader: David Tompkins will reach out to Rector Don Meyer 
 Secretary Position: Jill Thomas was voted in as secretary, the vote was unanimous 
 Pre-weekend/ Candidates: Tabled until next meeting 
 Camp Information: Garry Phelps went to Shilo Camp in the Donelly area. Will try to get to Intermountain Christian Camp by the next Secretariat meeting 
2025 Rectora: Tabled 
 2025 Vice Rector and Rectora: Tabled 
 Prayer: Garry Phelps 
 
Closing Time: 8:12  There will be no July Secretariat meeting. 
Next meeting August 19th at Weiser Christian Church 
 

Board members in attendance:
Jerod Odoms, Bob Steckley, Jean Hershey, Jennifer Krehbiel (Facebook), Ron Hershey, Angie Meyer and Chrystle Fuentes

Board members not in attendance: 
 Pastor Cate and Judy Barnes

 Non board members in attendance
  Teresa Waynetska, Laura Tompkins and Jimmy Looney

Call to order by Jerod Odoms

Prayer – Given  by  Jimmy Looney
 
Minutes, additions/corrections and approval – Emailed out. Changes on emailed minutes made. Chrystle Fuentes motioned to approve Minutes, Jean Hershey 2nded the motion and all members present approved.
 
Treasurer’s Report – Bob Steckley presented Treasurers report.  Total deposits of $742.00 which was $71.00 Sequela   offerings, Contributions $250.00, Use of cabin at camp ID-Have (Mark Hershey) $200.00, Bottles Recycling $98.00 and team dinner (Teresa Waynetska). Disbursement of $444.30 which was Check to Tom Montgomery for Pizza $169.30, check to Steve Buckley (travel) $250.00 and check to PUM rental $25.00. Book balance of $2574.80 one outstanding check so bank balance is $2824.80.
Ron Hershey motioned to accept, 2nded by Jean Hershey and all members present approved.
 
Old Business.
  

1. Nomination for Communication, Women’s leader and Treasure:  Arden Stineker for treasure, Mark Hershey and Maria Ferrara for communication and Sarah Odoms for women’s leader.
2. Vice President: Chrystle was asked if she would fill the next 2 year term as Vice President. She said yes. Jean Hershey motioned to accept Chrystle Fuentes and Ron Hershey 2nd the motion and all members present approved.
3. Dana’s Guitar:  Jerod Odom talked with Dana; she said her insurance did not pay. But not to worry her husband blessed her with a new guitar.  
4. Camp fee increase: after lots of discussion. Motion was made by Ron Hershey to increase the camp fees to $175.00 2nd by Chrystle Fuentes and all present approved. There will be a payment plan and the information for camp will be available sooner.
5. Survey results are back on this year’s weekend. No major problems.
6. Policy update; Policy for Clergy for TVTB will be defended as: needs to be actively holding a congregation. Motion made by Ron Hershey, 2nd by Jean Hershey and all present approved.

 
New Business: 

Men’s and women’s vice picks and discussions: 
Jimmy Looney asked for Dave Tompkins to be his vice. He meets the criteria. Motioned by Chrystle Fuentes, 2nd by Ron Hershey and all present approved.
 
Laura Tompkins asked for Angela Meyer to be her vice. She meets the criteria. Motioned by Jean Hershey 2nd by Chrystle Fuentes and all present approved.
 
Round Table Discussion:

1. July International trip: room is $421.73 and plane tickets $643.00. Motion made by Ron Hershey to pay for room, 2nd Chrystle Fuentes. This will be the second trip this year that was help with.
2. Storage of TVTD stuff: will be stored at Jean and Mark Hershey house.
3. Sequela for July will be in Aberdeen Idaho.
4. Reminder there is no Secretariat this month. Do to so many members being out of town. The ballot for position on Secretariat will be emailed out on the Morning of the 19th of July and will need to be returned to Jerod Odoms by 5pm on July 20th. Please follow in instructions on the ballot.

 
Close meeting:  Chrystle Fuentes Motioned to close the meeting, 2nd by Ron Hershey and all percent approved.

Closing Prayer- Ron Hershey
 

​Board members in attendance:
Jerod Odoms, Bob Steckley, Jean Hershey, Jennifer Krehbiel, Judy Barnes, Angie Meyer, and Chrystle Fuentes

Board members not in attendance:   
Pastor Jerry Cate and Ron Hershey
                                                                                                                          
Non board members in attendance
  Teresa Waynetska, Laura Tompkins

Call to order by Jerod Odoms

Prayer – Given  by  Jean Hershey  

Minutes, additions/corrections and approval – Emailed out. Jean Hershey motioned to approve Minutes, Chrystle Fuentes 2nded the motion and all members present approved.  

Treasurer’s Report – Bob Steckley presented Treasurers report.  Total deposits of $2773.50.  $1250.00 team fee, $500.00 candidate fee, $750.00 contributions, $ 36.50 international representative, $135.00 T-shirt sales and $102.00 victory sequela. Payed out $26.50 Maria Ferrara for supplies, $46.94 Teresa Waynetska for Meds, $517.00 for Insurance, $25.00 for  Use of church $14.80 for Pay Pal fees, $4080.00 for Men’s camp and $5864.00 Women’s camp. With all this our ending balance is $2277.10. Judy Barns motioned to accept, 2nded by Jean Hershey and all members present approved.
Brought to Motion by Chrystle Fuentes that Treasure Valley Tres Dias pay $250.00 for Steve and Donna Buckley’s (spiritual directors) Travel expenses for the women’s 2018 weekend. 2nd by Angela Meyer and all present approved.

Old Business.  

1. Nomination for Communication, Women’s leader and Treasure:  Arden Stineker for treasure, Mark Hershey for communication and Sarah Odoms for women’s leader.  New Business  
2. Dana’s guitar: Our insurance may or may not pay. Dana is checking with her insurance. So this matter is tabled tell next month. Will pick it back up when we have more information.

New Business:

1. International votes: Voted on budget of $42,000 for the 2019- Passed. Tier structure staying the same-approved. Approved change of service committee name. Three year secretariat terms for international. Voted for Dennis Farkas for President and Baeu Bruce for VIP Membership. Rosa Di Gennaro financial secretary and Chuck Allen executive VP. Voted for  8 on members committee; Cathy Allen, Gordon Arent, Sue Arent, Greg Aycock, Julie Bohl, Valerie Mehl, Sarah Odoms and Bill Shoemaker.
2. Camp fee increase:  Tabled this tells more information about maybe changing camp location. If location is not changed increase will have to happen.
3. Policy Update: Lots of discussion on the topic of ordinated minister is and we need a good policy on this topic. This was tabled tell next month.
4. Question for weekend survey:  No more than 10 questions. Topics on food, communication, fee increase, act. Jean Hershey will send a sample for Secretariat to members to ok, before she puts it out for the community ,

 
Round Table Discussion:
 Next year weekend dates: Men’s- April 24-28. Women’s- May 1-5 2019. This could change.  

Close meeting:  Chrystle Fuentes Motioned to close the meeting, 2nd by Jean Hershey and all percent approved.

​Closing Prayer- Jennifer Krebiel  

Treasure Valley Tres Dias
Secretariat Meeting Notes
April 13, 2017
 
Board members in attendance:
Jerod Odoms, Bob Steckley, Jean Hershey, Jennifer Krehbiel (Face Time), Pastor Cates, Ron Hershey, Judy Barnes, Angie Meyer and Chrystle Fuentes
                                                                                                                          
Non board members in attendance:
  Teresa Waynetska,

Call to order by Jerod Odoms 

Prayer – Given  by Pastor Cates 

Minutes, additions/corrections and approval – Emailed out. Judy Barns motioned to approve Minutes, Chrystle Fuentes 2nd the motion and all members present approved. 

Treasurer’s Report – Bob Steckley presented Treasurers report.  Total deposits of $2950.00.  $2125.00 team fee, $725.00 candidate fee, $100 donation from Treas Dias international visitor. Payed out $50.00 Use of church PUMC and $11.48 Pay Pal fees. With all this our ending balance is $10,077.84. Chrystle Fuentes motioned to accept, 2nd by Judy Barns and all members present approved.
 
Old Business
 

1. Budget: We are going to get through this weekend and then we are going to get a better budget in place. May have to increase the cost for weekend this next year.
2. Women’s weekend update:  At this there are 11 candidates and 30 team. All is going well. Men will help women’s weekend by doing dishes.
3. Men’s weekend we update: At this time there 9 candidates and 29 team. Schedule is done.

 
 New Business 

1. We need to be looking for a place to store the Treas Dias stuff.
2. Nomination for communication, women’s leader and treasure position is open will vote in July. Take office in August.

 
Round Table Discussion:

1. Judy Barns turned in reclining for the amount of $36.50.

 
Close meeting:  Chrystle Fuentes Motioned to close the meeting, 2nd by Jean Hershey and all percent approved.

Closing Prayer- Pastor Cates. 

Treasure Valley Tres Dias
Secretariat Meeting Notes
March 16, 2017
 
Board members in attendance:
Jerod Odoms, Bob Steckley, Jean Hershey, Jennifer Krehbiel, Pastor Cates, Ron Hershey, Judy Barnes, Angie Meyer and Chrystle Fuentes
Board members not in attendance:  All Present                                                                                                                         
Non board members in attendance:
 Laura Tompkins, Jimmy Looney, Teresa Waynetska, Gray and Val Phelps

1. Call to order by Jerod Odoms
2. Prayer – Given  by Pastor Cates  
3. Minutes, additions/corrections and approval – Emailed out. Chrystle Fuentes motioned to approve Minutes, Judy Barnes 2nded the motion and all members present approved.  
4. Treasurer’s Report – Bob Steckley presented Treasurers report.  Total deposits of $2083.00. $900.00 team fee, $425.00 candidate fee, $500 contribution, $225 T-shirt sales and $33 Tres Dais book sales.  Payed out $567.21 for CCLI dues, Sarah Odoms trip to international , PUMC rent, and Living the for day. With all this our ending balance is $7189.32.  Jean Hershey motioned to accept, 2nded by Ron Hershey and all members present approved.

Old Business: 

1. Victory Sequela Dates: May 19th 2018, 2pm at Payette Methodist Church.
2. Budget: We are going to get through this weekend and then we are going to get a better budget in place.
3. Women’s weekend update:  At this there is 10 candidates. Are two workers short reaching to Norther California? Question was asked about a Spirit ail director If they could be placed at a table in the role room the answer is no.
4. Men’s weekend we update: At this time there 9 candidates. All talks and head positions are filled.  Prayer team is meeting couple of times a week.

 New Business:  

1. International Update: lots of good information from Judy and Sarah. Jane and Carl Colman is our Allyson for our area. This is the first year International is operating with a balanced budget.
2. Essentials training: Will be March 24 at 9am, at Payette Methodist Church. There will be a get together at Jarod and Sarah Ordoms home on Friday for the secretariat members and their Families at 7pm. Frank the president of International will be doing the training.
3. Sequela for March: Will be changed to March 24 after the essentials training. Motioned by Jean Hershey and seconded by Chystle Fuentes and all parties present agreed.
4. Tax report: Bob Steckely will get information to Peggy Phelps for 101c3 report.
5. Treasure Position term is up in July; Bob Steckely does not want to stay in this position.
6. President Vision for the future: we need to have bigger goals then just get through the weekends each year. Ideas are to hold 2 weekends a year, hold an international conference or plant a new community.
7. President needs input on division: Some people walk away unhappy. How to put out the fires before the division. The community needs to let the people in charge now the problems so they can try and fix the problem, before division starts.
8. Past Rector /Rectora reunion groups: Reunion group for past Rector and Rectora once a quarter.

 
Round Table Discussion:

1. We will be moving the Secretariat from the 20th of April to the 13th Chystle Fuentes motioned    and 2nd by Angie Meyer and present in agreement.
2. Please be praying for the weekends.
3. Welcome to Jennifer Krehbiel  to 4 day position
4. Talked about a Sequela in Aberdeen in the never future.
5. Pre-weekend c.ommittee needs some work. But for now Jared odoms will be collecting the money

 Close meeting:  Chrystle Fuentes Motioned to close the meeting, 2nd by Jean Hershey and all percent approved.

​Closing Prayer:  Pastor Cates  

Treasure Valley Tres Dias
Secretariat Meeting Notes
February 16, 2018
 
Board members in attendance:
Jerod Odoms, Bob Steckley, Jean Hershey, Adele Crownover, Pastor Cates, Ron Hershey, Angie Meyer and Chrystle Fuentes

​Board members not in attendance: 
Judy Barns and Don Crownover                                                                                                                      
Non board members in attendance:
 Maria Ferrara

Call to order by Jerod Odoms
Prayer – Given  by Pastor Cates 
Minutes, additions/corrections and approval – Emailed out Ron Hershey motioned to approve Minutes, Adele Crownover, 2nded the motion and all members present approved.
 
Treasurer’s Report – Bob Steckley presented Treasurers report with a total deposits of $1630.00. The deposits was$1050.00 for Team fees, $250.00 for Candidate fees $270.00 for delegate travel and $50.00 for t-shirt sales. Disbursements of $61.43. This was for pay pal fees, candidate brochures and $25.00 for church rental.  Making the ending balance of $5673.53 on the book. With the bank balance of $5698.53 because one check is outstanding.
Jean Hershey motioned to accept, 2nded by Ron Hershey and all members present approved.
NOTE: Bob Steckley wants us to be very much aware of the budget. Because of a pattern in spending he is seeing. He will bring more information at the next meeting.
 
Old Business.

1. 4th day position: Mark Hershey with draw his name from running for 4th day position. That left Jennifer and Gary Krehbiel to be placed in 4th day position. They will take office on March 1, 2018.
2. Nominations for women’s leader and communication are open. There are no nominations at this time.

 New Business 

1.  Men’s weekend update:  Ron Hershey: everything is going good. Have a call out to the mountain men for help. Will be in contact with the man I have not talked with yet as far as placement.
2. Women’s weekend update: Teresa Waynetska:  Teresa was not at the meeting.
3. Communion at the sequela:  Jared Ordoms will try to remember.
4. Car Payment: Going to research way to pay with card.
5. CCL License: This is for our Music. Jerod Ordoms is going to get the log in information and get the address change do. He will also find out what the payment amount is and it is do.
6. Music Team confusion will be handled by President will call and make arrangement for music at the sequelas.
7. Communication amendment has been read and Adele Crownover motioned to accept Amendment, 2nd by Chrystle Fuentes and all members present approved.
8. Victory Sequela Dates will be locked down next month.
9. Essentials training March 23 and 24 from international. Training and sequela on the same date.
10. Sarah Odoms has been nominated to be on the board as a voting member position.

 Round Table Discussion:

1. Sequela will be part of the Team Meeting. There will be fellowship and finger foods between Team Meeting and craft time. Ron Hershey Motioned to except this 2nd by Chrystle Fuentes and all percent approved.
2. Pastor Cates will finish the term that his has taken over for Pastor Hershey and them he will complete his own two year term. Jean Hershey motioned this and 2nd by Chrystle Fuentes, 3rd by Adele Crownover and all percent approved.

Close meeting:  Chrystle Fuentes Motioned to close the meeting, 2nd by Ron Hershey and all percent approved.
Closing Prayer- Chrystle Fuentes

​Treasure Valley Tres Dias
Secretariat Meeting Notes
January 19, 2017
 
Board members in attendance:
Jerod Odoms, Bob Steckley, Judy Barnes, Jean Hershey, Adele Crownover, Don Crownover, Pastor Cates,Ron Hershey,  Angie Meyer and Chrystle Fuentes
Board members not in attendance: 
All in attendance                                                                                                                                
Non board members in attendance:
 Laura Tompkins, Teresa Waynetska and Jennifer Krehbiel

Call to order by Jerod Odoms

Prayer – Given  by Pastor Cates

Minutes, additions/corrections and approval – Emailed out Don Crownover motioned to approve Minutes, Ron Hershey 2nded the motion and all members present approved.

Treasurer’s Report – Bob Steckley presented Treasurers report with a total deposits of $250.00. The deposits from Team and Candidate fees. Disbursements of $53.90. This was for renewal of website.  Making the ending balance of $4,104.96.Don Crownover motioned to accept, 2nded by Jean Hershey and all members present approved.

Old Business

1. 4th day position will be voted at February Secretariat meeting. Nominees are Jennifer Krehbiel and Mark Hershey. Position will start March 1, 2018
2. New Team Manuals are ready to be given out.
3. Hosting International conference: will continue to pray and communicate with the community.

 
 New Business

1.  Men’s weekend update:  Ron Hershey: Team heads are in place and moving forward. Have some men coming from Montana to work the weekend.  Have 13 workers and 4 candidates at this time.
2. Women’s weekend update: Teresa Waynetska: Going good. Have 11 workers and 3 candidates at this time. 
3. Cost of camp increase: The cost of the camp for the weekend has increased $7 per person for food. Will have to look at increasing cost next year for candidates and Team.
4. Weekend Budget: In the past it has been $500 for both Men’s and Women’s weekend. The money came from a donation. There was a donation for $500 to be earmarked for the weekend budget.
5. Annual report and censes if coming do. Jared Ordoms is filling it out.
6. International conference in Sugarland, Texas. The conference is March 9-11 Sarah Ordoms and Judy Barns are plan on attending. Discussion on how to help with expenses. It was decided that we would pay whatever was not raised, in t-shirt sales and donation from the Tres Dias community. The estimated cost is about $970 for the trip.  Motion was made by Chrystle Fuentes, 2nd by Adele Crownover, Don Crownover and Angela Meyer, all members present approved.
7. Nominations are open for women’s leader and communication. This will be announced at Sequela and communicated though email, and Facebook.

 Round Table Discussion

1.  Close meeting: Don Crownover Motioned to close the meeting, 2nd by Chrystle  Fuentes
2. Closing Prayer-Pastor Cates