The Secretariat Meeting Minutes
March 22nd, 2026
Call to Order and Prayer: Meeting called to order 3:54pm. The opening prayer was given by Brandon Thomas.
Members in Attendance: President Judy Barnes, Vice President Angie Meyer, Secretary Jill Thomas, Communications Janet Trumbull, Women’s Leader Valerie Phelps, Men’s Leader Brandon Thomas, Fourth Day Sarah Odoms
Members not Present: Treasurer Kim and Jim Looney, Spiritual Director Jerod Odoms
Guests: Linda Cook, Sabrina Stanton, Garry Phelps
Gary and Jennifer Krehbiel
Spiritual Directors Message: not present
Minutes from February 23rd: A proxy vote was made via text on February 24th, 2026 to read and accept the February Meeting Minutes. Jill made the motion to accept the Minutes, Angie 2nd, the motion carried
Treasurer’s Report: Not Present
Communication Report: Printing out palanca posters
Fourth Day Report: Sarah reports that there will be no Secuela in April and the Victory Secuela is to be held on May 16th at PUMC. She would like to hold the summer Secuelas in other areas of our community.
Women’s Leader Report: 2 confirmed candidates and 1 probably, needs team applications in and payments verified
Men’s Leader Report: Needs team applications
Rector Report: Still working on stuff
Rectora Report: not present
Upcoming Openings on Secretariat: The Treasurers position will be coming open July 31st.
Ron Hershey has agreed to be the Spiritual Director. He will be at the meetings via zoom if unable to be there in person. Valerie made a motion to accept Ron as S.D., Jill 2nd, motion carried.
Camp Search Committee: Garry Phelps is still communicating with Shilo Bible camp. Janet has not received a call back.
New Community in Portugal: tabled until after the weekends.
Additional Items: There was a brief discussion on programs to use on Thursday evening.
Prayer and Closing: Valerie closed the meeting in prayer at 4:47pm.

Secretariat Meeting Minutes
February 23rd, 2026
Call to Order and Prayer: Meeting called to order 4:08pm. The opening prayer was given by Jerod Odoms.
Members in Attendance: President Judy Barnes, Vice President Angie Meyer, Secretary Jill Thomas, Treasurer Kim and Jimmy Looney, Communications Janet Trumbull, Women's Leader Valerie Phelps, Men's Leader Brandon Thomas, Fourth Day Sarah Odoms, Spiritual Director Jerod Odoms
Members not Present:
Guests: Linda Cook, Sabrina Stanton, Garry Phelps
Spiritual Directors Message: Romans 12:3-4
“For by the grace given to me I say to everyone among you not to think of himself more highly than he ought to think, but to think with sober judgement, each according to the measure of faith God has assigned. For as in one body we have many members, and the members do not all have the same function
Minutes from January 25th: A proxy vote was made via text on January 27th, 2026 to read and accept the January Meeting Minutes. Angie made the motion to accept the Minutes, Janet 2nd, the motion carried.
Treasurer’s Report: Jim reports there is $1,154.12 available to spend. A donation and some team fees are coming in. There was some discussion of adding more line items to the Treasurer's Report for greater clarification. Angie made a motion to approve the Treasurer’s Report, Janet 2nd, the motion carried.
Communication Report: None
Fourth Day Report: Sarah reports that March's Secuelas will be at Weiser Christian Church on March 22nd. There will be no Secuela in April and the date time of May's Victory Secuela is to be determined by the Rector and Rectora.
Women’s Leader Report: Has 4 team applications
Men’s Leader Report: Has 3 Mens applications, will bring getting in applications up at the next team meeting
Rector Report: not present
Rectora Report: Kim has 27 team members

The Secretariat Meeting Minutes November 19th, 2025
Call to Order and Prayer: Meeting called to order 6:38pm. The opening prayer was given by Janet Trumbull.
Members in Attendance: President Judy Barnes, Vice President Angie Meyer, Secretary Jill Thomas, Treasurer Kim Looney, Women's Leader Valerie Phelps, Communications Janet Trumbull, Fourth Day Sarah Odoms.
Members not Present: Men's Leader Brandon Thomas, Spiritual Director Jerod Odoms.
Guests: Jimmy Looney, Linda Cook and Don Meyer were present. Gary and Jennifer Krehbiel were present via phone.
Spiritual Directors Message: Not Present.
Minutes from October: Were read and approved via email/text on 10/24/25.
Treasurer’s Report: Kim reports there is $240.68 available. Team fees are starting to come in. We do need to make the deposit of $600 to the camp for the upcoming weekends at some point. Jill made a motion to approve the Treasurer’s Report, Valerie 2nd, the motion carried.
Communication Report: Janet is working on the Newsletter and is adding everything onto Facebook.
Fourth Day Report: Sarah is working on January's Secuela.
Women’s Leader Report: Valerie has been working on scripts for different weekend activities. She and Judy Barnes met with Donna Batt. Valerie has also talked with Dori Bannister about her service history and her credentials. Dori is an ordained Pastor who has served as a Spiritual Director in other communities. Valerie also vetted Dori hoping to add her to the approved Spiritual Directors list for our Community.
Men’s Leader Report: Not present.
Rector Report: Paul Newman is now a licensed Minister in the Nazarene Church, meaning he can now only work in the background and not be a Team Head. For clarification Paul has not been vetted and is not on the list of approved Spiritual Directors.
Rectora Report: Nothing to report.
Spiritual Directors: Valerie Made a motion to add Dori Bannister to our approved Spiritual Directors -Ordained- list, Kim 2nd, motion carried. There was some confusion concerning Donna Batt serving as Spiritual Director in the past. After reading the meeting minutes from the time period in question and some discussion Sarah made a motion to identify in the past Donna Batt served in a temporary Secretariat Spiritual Director position due to vacancy. Once the vacancy no longer needed to be filled she stepped down. Angie 2nd, the motion carried. Kim made a motion to add Donna Batt to the approved Spiritual Directors -non-ordained- list, Janet 2nd, motion carried.
Proposed Activities For Weekends: Valerie made a list of possible weekend activities. All the activities have been done in Idaho or Montana. Jill made a motion to approve the list adding other activities are possible but will require approval from the Secretariat. Valerie 2nd, motion carried.
Prayer and Closing: Valerie closed the meeting in prayer at 8:25pm.
The next meeting will be January 21st 2026